Scottish Fleets FundingNo cost to your business.
Transport Scotland's SME Fleet Analysis Support Scheme pays for an independent analysis of how, and when, your HGVs can run without diesel. We prepare the application, do the analysis, write the report and claim the grant. There's no cost to your business.
The offer
Phase 1 of the fund analysed more than 750 vehicles and thousands of routes across Scotland. Phase 2 opens the same support to a new group of operators.
Scheme details on Transport Scotland's website (opens in a new tab)
- GrantUp to £15,000 per operatorCovers the cost of the fleet analysis report.
- Fleet size100 or fewer HGVsVehicles over 7 tonnes across your group. Built for SME and micro fleets.
- DeadlineApplications close 15 January 2027Work must be finished and claimed by 12 March 2027.
Check your eligibility in 30 seconds
Answer six questions about your business. If you're not sure about one, choose “Not sure” and we'll work it out together on the call.
This is a quick guide, not a decision. Transport Scotland confirms eligibility when it reviews the application.
Does your fleet qualify?
One application per group. Subsidiaries under common ownership count as a single company. Not sure? The eligibility call settles it in minutes.
- Based in Scotland. Main registered office or headquarters in Scotland.
- 100 HGVs or fewer. Vehicles over 7 tonnes, counted across the whole parent group.
- Under 250 employees. Headcount across the group, not just the operating company.
- Turnover of £44m or less, or a balance sheet total of £38m or less.
- UK bank account, approved annual accounts and control of income and expenditure.
- No Phase 1 support. You haven't had fleet analysis funding from the 2025/26 round.
What lands on your desk
A decarbonisation report with eight parts, written so your board can act on it.
- An executive summary written for decision-makers, not engineers
- An assessment of how the fleet actually operates today
- Existing fleet requirements, duty cycles and route profiles
- Vehicle requirements and what's genuinely available to buy
- Depot charging requirements and local grid capacity
- A transition plan and total cost of ownership, short to long term
- Financing routes, including truck- and energy-as-a-service
- Collaboration opportunities and a practical set of next steps
A timeline for every vehicle and route type
1–3 years
Vehicles that can go zero-emission on today's technology and prices.
3–5 years
Vehicles that are close, and what needs to happen first.
Later
Duties waiting on technology, infrastructure or price to move.
We carry the paperwork. Your side is data and a couple of conversations.
We do
- Prepare and submit the funding application
- Hold the grant offer letter and Fair Work First evidence
- Analyse your telematics and build the report
- Claim the grant from Transport Scotland on completion
You do
- Confirm eligibility and basic company details
- Share telematics data, your vehicle list and depot details
- One or two working sessions with your transport manager
- Receive the report and pass a copy to Transport Scotland
The 2026/27 round deliberately shifts the administrative burden to the data consultant. The final report goes to you and to Transport Scotland, and may be shared with research and policy partners. Commercially sensitive detail is not shared with competitors, and routes and depot locations are not published.
From first call to finished report
Transport Scotland expects reports roughly 8–12 weeks after the grant offer letter. Every claim must reach them before 12 March 2027, so starting early is the best way to make sure your report lands in time.
- Week 0Eligibility call and application submitted
- +2 weeksTransport Scotland responds; grant offer letter signed
- +3 weeksTelematics and fleet data handed over
- Weeks 4–12Analysis, modelling and draft review with you
- By 12 Mar 2027Report issued, copy to Transport Scotland, grant claimed
What we need from you
Telematics export
12 months if available, 3 months minimum. Whatever your system produces; we handle the format.
Vehicle list
Registration, body type, gross weight, age and planned replacement date.
Depot detail
Site addresses, overnight parking, existing electrical supply and any known grid constraints.
Operating context
Key contracts, shift patterns, seasonal peaks and anything unusual about your routes.
If the data is messy, that's normal. Part of the value of the exercise is finding out what your telematics can and can't tell you about your own operation.
About the scheme
Is it really free for my business?
For eligible operators, yes. Transport Scotland provides up to £15,000 per operator to cover the cost of the fleet analysis report. We submit the application and claim the grant on completion, so the grant pays for the work rather than your business. You commit to nothing until the grant offer letter is signed. The scheme is part of Transport Scotland's HGV Market Readiness Fund (opens in a new tab).
How are the 100 HGVs counted?
Count vehicles over 7 tonnes across your whole group, not just the operating company. Subsidiaries under common ownership count as a single company, and there's one application per group. The same group-level rule applies to headcount and turnover.
We had fleet analysis funding in 2025/26. Can we apply again?
No. The 2026/27 round is for operators who didn't receive fleet analysis support in the 2025/26 round.
Do we have to buy electric vehicles afterwards?
No. The scheme funds analysis and a report. It shows which vehicles could switch and when, what the depot would need, and how it could be financed. What you do with it is your decision.
Who sees our data and the report?
The report goes to you and to Transport Scotland, and may be shared with research and policy partners. Commercially sensitive detail is not shared with competitors, and routes and depot locations are not published.
How long do we have?
Applications close on 15 January 2027, and every claim must reach Transport Scotland before 12 March 2027. Reports take roughly 8–12 weeks from the grant offer letter, so the earlier you start, the safer your timeline.
We're not in Scotland. Can you still help?
Yes. The same fleet analysis is available anywhere in the UK as a scoped project, and we'll check which other grants or funding routes apply to you. See our services.
Check your eligibility in a 30-minute call.
We confirm eligibility, agree the scope of the analysis and submit the application for you. You commit to nothing until the grant offer letter is signed, and the grant, not your business, pays for the work.
Book an eligibility call